Terms and conditions

You warrant that:-

1. You have given full and accurate information at Registration including your full legal name and address and payment details and you will keep that information up to date at all times and You will provide and maintain a valid and accessible email address supplied to Alamy at Registration or at a later date via My Alamy, which we may use to contact you for important account specific information such as contractual notifications, operational updates and service emails.
2. (i) You are the Copyright Owner of the Images or have authority from the Copyright Owner to enter into the Contract and that the Copyright Owner is the sole owner free from any third party rights of the entire copyright and all other intellectual property rights throughout the World in the Image except for any rights that have previously been licensed or granted for the use of the Image/s, and that accordingly the Image/s do not infringe upon any third party copyright, trade mark, moral right or other intellectual property rights; or (ii) the Image has been supplied to you to distribute under contract for the uses for which they are proposed to be licensed; or (iii) the Image is entirely free from copyright and no attribution is required.
3. Where the contract is entered into by an agent on behalf of the Copyright Owner the agent has the full authority of the Copyright Owner to enter into this contract.
4. You hold the rights to grant, market, license, sell or assign all rights in the Images, including but not limited to the rights to grant reproduction rights in the Images for digital media, print, motion picture, television, video, cable, computer, radio, cartoon, merchandising and/or Internet, to make the Images available for reproduction on physical articles and items including without limitation on prints and posters, to make the Images available on electronic equipment, mobile phones and mobile devices, CD-ROM, DVD, digital optical disk data storage and other media or via the Internet, and to include them in any catalogue, Internet sites or marketing in any form (“the Rights”); Subject always to Clause 4.7 except for any rights that have previously been licensed or granted for the use of the Image/s, and that accordingly the Image/s do not infringe upon any third party copyright, trade mark, moral right or other intellectual property rights there is not and will not during the term of this contract be any limitation or restriction on Alamy licensing each Image to a Customer to the fullest extent possible.
5. You hold all permissions needed for the exploitation by third parties of the rights, including, without limitation, from subjects or owners of products or property depicted in the Images and/or original clients for whom the Images may have been created. Any exercise by Alamy of the rights shall not violate the rights of any third party (including, without limitation, the rights of the subject of the Images), in particular with regard to laws relating to trade mark, copyright, indecency and obscenity, privacy, publicity and defamation within the UK, USA or elsewhere.
6. Where you have indicated that a Model Release, Property Release or any other release of a third party right including without limitation any copyright, trade mark or other intellectual property right, is available. the release must (a) be legally binding and (b) (except as otherwise notified to Alamy via the website or, with the agreement of Alamy, via email) authorise all uses of the Images anywhere in the world including without limitation uses in relation to sensitive issues; you must make the release(s) available to Alamy if so requested.
7. You have detailed in the relevant fields of the System any Licence restrictions that you wish to apply and to cover all rights that have previously been licensed or granted for the use of the Image/s. Alamy also reserves the right to set licence restrictions in relation to the Images.
8. You grant to the Customer the right to alter the Images including any cropping, manipulation, combining and creation of derivative Images providing such alteration is not pornographic, defamatory or otherwise unlawful. You undertake that the person who created the Image has waived all moral rights in respect of use of the Image pursuant to this contract by Alamy, its Customers or any third parties.
9. There are and will be no claims by any other party in connection with the use or reproduction of any of the Images.
10. You will ensure that all Metadata including without limitation captions, keywording, descriptions and Pseudonyms, rights management or other information pertaining to the Images is and will remain accurate and factually correct and does not infringe the copyright or other rights of any third party, and are not defamatory or pornographic.
11. Any information supplied for display with any Image, including captions, keywords, Pseudonyms, agency names and descriptions only includes information that is pertaining to the specific Image itself, and does not include contact details, web addresses, Uniform Resource Locator's (URL's), copyright and rights management information or, except in cases of journalism or news reporting or where the consent of any person shown in an Image has been obtained or another legitimate reason exists, any personal details from which a living person can be identified.
12. Where Alamy or Distributor has licensed an Image to one of its Customers, You agree that You will not contact the Customer for any reason pertaining to this sale or the use of the Image. In relation to alleged copyright infringements You agree to contact Alamy first to check there is no relevant download or licence before contacting the user of the Image and not to contact them if Alamy advises You that there is a relevant download or licence.
13. Where your Image(s) are included in search engine listing and promotion, pursuant to clause 15.1, no claim will be made by you, for breach of copyright in respect of the Images displayed.
14. The Image was not taken in any place where photography for commercial gain is forbidden, e.g. some museums, art galleries and other public or private buildings or areas.
15. The Image complies with the privacy and property laws of the country in which it was taken, e.g. in certain countries before taking a photo of someone you are required by law to ask the subject's permission.

1. Customers of Alamy using Images will be instructed to credit your Pseudonym /Alamy or, where applicable, the Agency Contributor name/Alamy.
2. Alamy cannot guarantee a photo credit in any instance, and will not be held liable if a photo credit is not made. Nor can Alamy guarantee if a photo credit is made that it will show your Pseudonym or where applicable your Agency Contributor name.
3. Alamy shall have the right, including in advertising and publicity in any media, to use your name to advertise and promote the System and/or the Alamy brand.
4. Provided you acknowledge Alamy's rights you may use Alamy's trade marks in any lawful promotion or publicity without Alamy's prior written consent. Pornographic, defamatory or other unlawful use including use in unsolicited electronic communications is not permitted. Alamy shall be entitled to revoke this permission if it becomes aware of any use of its trade marks which it deems inappropriate.

1. We will report any Licence Fees earned in respect of your Images in US dollars and net of any applicable (i) Sales Tax, (ii) Alamy Commission, and (iii) third party commission.
2. As soon as a licence is purchased by a Customer we will report to you online the relevant details of such licence. We may round fractions of a cent up or down at our discretion. Licence Fees charged to Customers in currencies other than US Dollars will be recorded on your statements in US Dollars. The exchange rate used will be reviewed and adjusted in line with exchange rate fluctuations.
3. We will pay you within 30 days if at the start of the first day of any month the Cleared Funds less any account debit balances in your account exceed US $50, or such lower amount as is published on the Alamy website from time to time. We will pay you in the applicable currency and in line with the payment details supplied by You. If you are UK VAT registered, we will add UK VAT at the currently prevailing rate. No payment will be made and the amount shall be carried forward to the following month, provided that (i) the amount due is equal to or under US $50 or such lower amount as is published on the Alamy website from time to time, or (ii) you have not supplied payment details, any supplied details are incorrect, or you have chosen a payment method that we no longer support.
4. Where your payment currency is not US Dollars all amounts shall be converted from US Dollars to the payment currency at the exchange rate provided by Alamy or Alamy's Payment Provider on the date of payment or the preceding UK working day. If the rate is provided by Alamy it will be within 2.5% of the spot rate on that day.
5. Alamy may recover by debiting a Contributor's account or otherwise:
   1. any sum incorrectly or inadvertently credited to your account;
   2. any amounts due from you to Alamy where you are also a purchaser from Alamy or a Distributor.
   3. all other amounts due to Alamy from you including costs and handling charges incurred by Alamy but properly payable by you and, where Alamy is entitled to be indemnified by you in the circumstances set out in clause 5, a sum representing the likely total amount of such indemnity.
6. If any remittances made to you by Alamy shall not have been cashed in any 2 year period, Alamy may remit the balance in your account to a charity of our choice.
7. If you have not supplied payment details or any supplied details are incorrect or you have chosen a payment method that we no longer support then (i) if your cleared balance is over the payment threshold specified in clause 12.3 Alamy may remit any cleared balance that is over 2 years old to a charity of our choice; or (ii) if your cleared balance is under the payment threshold specified in clause 12.3 Alamy may remit any such cleared balance that is over 5 years old to a charity of our choice.
8. If Alamy offer reporting of License Fees in currencies other than US Dollars then all references in this clause 12 to US Dollars shall be interpreted to refer to the applicable currency.

1. Alamy shall initiate an audit of its Systems and its allocation of payments due to Contributors on a yearly basis by an independent firm of chartered accountants of Alamy's choice.
2. Upon receiving 30 days' written notice, a Contributor may review the audit methodology and a copy of the System audit with the deletion of any records of other Contributors and the deletion of any other confidential commercial items.
3. In the unlikely event of a material dispute between you and Alamy regarding amounts due to you, Alamy shall, at a convenient time and upon receiving 30 days' written notice, allow your representative (who shall be either a qualified lawyer or accountant) to inspect Alamy's records which relate only to your account. The costs of the inspection shall be paid by you except if it reveals an underpayment to you of more than US $1000 in any 12 month period where Alamy will correct the records, make any payments due and reimburse the actual costs of your audit.

1. You agree that the Images may be used worldwide at Alamy's option without charge and without prior consent or approval from you in Promotional/Marketing Material or in any other manner at the sole discretion of Alamy designed to promote sales of Images and/or to enhance awareness of the Alamy name/brand or that of the individual Contributor, subject to the following:
   1. If Images have been used in Promotional/Marketing Material prior to account termination and/or deletion those Images will be permitted to remain in that specific Promotional/Marketing Material;
   2. For the avoidance of doubt, Images that have been deleted and/or subject to account termination will not be used in new Promotional/Marketing Material;
   3. For the avoidance of doubt Promotional/Marketing Material also includes articles and interviews featuring Alamy and/or its Imagery, social media and search engine listing and promotion including but not limited to 'Google Images'.
2. Where Images are used to promote the Alamy name/brand in general, Alamy will make reasonable efforts to provide a photo credit to you where commercially reasonable, but you understand that Alamy cannot guarantee a photo credit to you and will not be held liable if one is not made or is made in a different format from that requested by Alamy.
3. You agree that we have the right, when using the Images in advertising and promotion, to alter the Images including any cropping, manipulation, combining and creation of derivative Images providing such alteration is not pornographic, defamatory or otherwise unlawful.

1. Due to the nature of server provision, downtime and lost transmissions may occur. In recognition of this it is agreed that Alamy shall have no liability to any Contributor or Copyright Owner for:
   1. the loss of any Image or for any deterioration or damage to any Image on the System; or
   2. any failure of the System which causes lost Licence Fees.
2. Contributors shall be responsible for maintaining original and digital back-up copies of all Images submitted to Alamy and will provide replacement digital copies to Alamy on request at any time.
3. Alamy is entitled to amend the System or remove an online upload facility at any time.

1. Alamy's liability for negligence or breach of any of the provisions of this contract shall not:
   1. exceed the total commission payable to Alamy during the 12 month period preceding the negligence or breach. For the purposes of this subclause, the total commission payable to Alamy during the 12 month period shall be deemed to be no less than US $1,500 and no more than US $30,000; or
   2. be claimed more than 12 months after the date of the alleged breach.
2. Alamy shall have no liability to you for any loss of profit or any indirect, special or consequential loss, damage, costs, expenses or other claims (whether or not caused by the negligence of Alamy, its servants or agents)
3. The terms of this clause shall not prevent any liability or claim for death or bodily injury nor any claim arising from wilful default or gross negligence on the part of Alamy or any of its servants, agents or otherwise.

1. Alamy may vary this Contract by altering or deleting any of its provisions or adding any new provisions by giving you 45 days prior notice at any time. If You do not accept any of the variations You have the right to terminate this Contract by giving written notice to Alamy in accordance with the provisions of clause 20.1.2.5.

1. You may terminate this contract:
   1. on 45 days prior notice to Alamy at any time;
   2. immediately by written notice to Alamy if Alamy:
      1. breaches any terms of this contract which breach is not capable of effective remedy; or
      2. breaches any term of this contract which is capable of remedy but which is not remedied within 30 days of the date of a notice specifying the breach and requiring that party to comply with that term.
      3. enters into insolvent liquidation.
      4. ceases to carry on its business of operating the System.
      5. where Alamy gives 45 days notice to vary the contract pursuant to clause 19.1, by written notice to Alamy at any time during that 45 day period expiring at the end thereof.
2. Alamy may terminate this contract:
   1. on 45 days' prior notice to you at any time;
   2. immediately on written notice to you if:
      1. you breach any terms of this contract which breach is not capable of effective remedy; or
      2. you breach any term of this contract which is capable of remedy but which is not remedied within 30 days of the date of a notice specifying the breach and requiring that party to comply with that term.
      3. you are declared bankrupt or go into liquidation or receivership or an administrative receiver is appointed over all or any part of your assets or a meeting of creditors is called.
      4. Alamy decides to terminate its operation of the System.
      5. Alamy may at its discretion, without terminating this contract in relation to your other Images, delete any individual Image(s) at any time.
3. On termination Alamy shall;
   1. delete from its Website each Image provided by you in respect of a terminated contract;
   2. continue to account to you in respect of licences granted before termination or licences granted as allowed elsewhere in this contract, including in accordance with clauses 3.1.3 and 6.4.1;
   3. not return to you any data, of whatever kind, relating to an Image or an Image itself.
4. The termination shall not prejudice any licences then existing or any negotiations which Alamy has properly entered into with any third party prior to the date of termination or the grant of licences for Images already downloaded by a Customer prior to termination.
5. You undertake for yourself and the Copyright Owner that following termination neither of you will enter into any licence or disposal which conflicts with any licence granted during the period of this contract by Alamy.

1. Any notice under this contract may be sent electronically to the email address notified by each party to the other and may also be sent either by pre-paid first class post, recorded delivery or registered post, to the name and address notified in accordance with this clause. A notice served under this clause shall be deemed to have been received on the expiration of 48 hours after service. Any notice sent by Alamy to your email address notified to Alamy shall be deemed to have been duly served on you whether or not such notice is actually received by you.
2. Alamy may also serve notice on you by a display on its website in a reasonably prominent position to which the attention of Contributors is drawn.
3. Please note that Alamy may contact you at the e-mail address, postal address, on the telephone numbers given, or using any other communication method, including without limitation social media, when you register as a Contributor or those supplied in My Alamy at a later date.

1. This contract will continue for the benefit of and be binding upon Alamy and you and your respective successors in title and assignees. You may only assign the contract with the prior written consent of Alamy.
2. Alamy may assign this contract to any member of the Alamy Group or any third party and if it does so references herein to Alamy shall thereafter be to such third party or Alamy Group company and references herein to the Alamy Group shall be to any subsidiary of such third party or Alamy Group company, or the holding company of such third party or Alamy Group company or any subsidiary of such holding company or Alamy Group company.
3. No person who is not a party to this contract (including any Copyright Owner) may enforce any term or condition of it and the contracts (rights of third parties) Act 1999 shall not apply.

1. All Images submitted via any designated routes for News, sport or entertainment Images must adhere to Alamy's published guidelines for News Images.
2. An Image submitted as a News Image must be free of any manipulation or alteration which alters the truth of the Image.
3. The decision as to whether an Image is suitable for representation as a News Image is at Alamy's sole discretion.

Subject to clause 27.1, You authorise Alamy to grant to the Collecting Society a mandate to negotiate, claim and administer the rights in respect of Secondary Uses of your Images that you have authorised Alamy to represent you for.

You also confirm that for sales made by Alamy you authorise Alamy to grant to the Collecting Society an exclusive licence. Exclusivity is limited to the actual uses of the Images claimed and paid for under the Collecting Society's collection scheme only (“Collection”).

Alamy will grant the Collecting Society a mandate to claim on your behalf a share of royalties arising from these rights collectively licensed by the Collecting Society as Secondary Uses and distributed through Collection.

For the avoidance of doubt, the above authorisation extends only to Secondary Uses of Images that the Collecting Society manages through collective licensing schemes and does not transfer any authority to the Collecting Society to issue individual Licences for Primary Uses on your behalf, nor does it transfer the ownership of copyright to the Collecting Society.

You also confirm that you have authorised Alamy to claim and receive on your behalf any royalty payments the Collecting Society has calculated as part of Collection in respect of an authorised claim made on your behalf by Alamy, and to deduct a commission or fee of 50% after recouping any applicable administration charges.

1. If you have specifically informed us not to claim on your behalf for Collection in the United Kingdom before July 30^th 2016 then we will not claim for you under Collection unless instructed to do so. If you do instruct us to claim on your behalf this will continue for the contract duration.

The following definitions shall apply:

"Alamy Affiliate Commission"
means the percentage commission charged by Alamy on all sales made through the Affiliate Program comprising Alamy Commission and Affiliates commission.

"Affiliate"
means a website and a service provider that promotes offers and promotions in return for a commission.

"Agency Contributor"
means a Contributor who is assigned Agency Contributor status by Alamy at its sole discretion.

"Alamy Ltd"
means Alamy Limited or its administrators, successors in business or any other person to whom it may license or assign its rights under this contract.

"Alamy Commission"
means the percentage of the net Licence Fees that Alamy takes.

"Alamy Commission Table"
means the table set out above which lists the fees and commissions payable or any substitute table of which Alamy has given notice in accordance with the section entitled Statements and payment.

"Alamy Distribution Commission"
means the percentage commission charged by Alamy on all sales made by Distributors comprising Alamy Commission and Distributor's commission as set out in the Alamy Commission Table.

"Alamy Group"
means Alamy Ltd and its subsidiaries and/or any future holding company and "Subsidiary" and 'Holding Company' means a subsidiary and holding company within the meaning of section 1159 of the Companies Act 2006.

"Alamy Novel Use Commission"
means the percentage commission that Alamy receives in respect of novel use licences as set out in the Alamy Commission Table.

"Alamy Footage Commission"
means the percentage commission that Alamy receives in respect of licences of footage as set out in the Alamy Commission Table.

"Cleared Funds"
Alamy operates a real-time reporting system, where sales are reported in the Contributor's account at the point at which a client purchases on credit card, or when an invoice is raised to a client purchasing on a finance account.

Sales are posted to Contributors' accounts immediately and are listed as “uncleared”. They will not clear for at least 45 days from the sale date.

Credit card sales will automatically be deemed cleared on day 45 as long as the transaction has not been returned as fraudulent, is not suspected of being fraudulent by Alamy or is in dispute. Sales on account will be deemed cleared on day 45 if we have received payment from the Customer. Otherwise the sale will be deemed cleared as soon thereafter as we have received payment and allocated it to the Contributor's account. “Cleared Funds” means amounts which are deemed cleared in accordance with the above process.

"Collecting Society"
means an entity authorised by Copyright Owners to commercially exploit their copyrights. As it is impractical for rights holders to individually monitor all the different uses made of their works, they entrust certain parts of this task to a Collecting Society. In the context of this contract a Collecting Society is one that deals with secondary rights only.

"Contributor"
means the Copyright Owner or if Registration has been completed on the Copyright Owner's behalf by an authorised company or licensee that entity. For the avoidance of doubt, if Registration is completed by an authorised employee on behalf of a company then that company is the Contributor. The term Contributor also includes the Contributor's executors, administrators, heirs and assigns or successors in business.

"Copyright Owner"
means the person who is represented as owning the copyright in any Image.

"Customer"
means any third party individual, partnership, corporation or other entity who may be intermediaries or end-users and to whom a licence is or is proposed to be granted by Alamy.

"Custom Pricing"
means pricing agreements entered into with Customers where Images are licensed for set amounts, dependent upon usage or dependent upon volumes of Images purchased. These licence prices may vary from those of the Alamy licence calculator.

"Distributor"
means any third party company appointed by Alamy to sell your Images to end user Customers in territories to which you have given your agreement.

"Exclusive"
means, in relation to an Image, that the Image is not also available via any third party licensing, sales or (where the Image is not supplied by Alamy) distribution channel, including without limitation another stock agency or image site but excluding the Contributor’s personal website and print sales, provided that Images of artworks, or that are not protected by copyright, or that are in the public domain or for which copyright ownership is unknown will never be deemed to be Exclusive.

"Image"
means any digitised photograph, footage, illustration or other Image of whatever nature which at any time during the term of this contract you submit to Alamy.

"Image Options"
means things we do to Images to enhance the customer experience and/or for operational reasons.

"Infringement"
means the use of an Image sourced from Alamy or its System and used without permission. Permission must be in the form of a valid license or other permissible agreement.

"Licence Fees"
means any sum or sums actually received by Alamy from any Customer in respect of the licence of an Image whether a single payment or a royalty paid over time.

"Metadata"
Means Image information supplied to Alamy by the Contributor by any means, including but not limited to licence types, licence restrictions, Releases' data, captions, keywords, descriptions, date taken, location and Pseudonyms.

"Model Release"
means any written release signed by or on behalf of any living person or the estate of a deceased person or an infant whose likeness is incorporated in whole or in part in any Image.

"My Alamy"
means the website pages of the System in which your details are specified.

"News Image"
means any "Image": i) where the subject matter and nature of the Image has an immediacy, or has a relevancy pertaining to a current topic of interest, and ii) that is submitted by the Contributor for inclusion in any feed, gallery or other method of representation for such Images, and iii) that is accepted by Alamy as suitable for inclusion.

"Non-exclusive"
means, in relation to an Image, that the Image is also available via any third party licensing, sales or (where the Image is not supplied by Alamy) distribution channel, including without limitation another stock agency or image site but excluding the Contributor’s personal website and print sales, provided that Images of artworks, or that are not protected by copyright, or that are in the public domain or for which copyright ownership is unknown will always be deemed to be Non-exclusive.

"Payment Provider"
means Alamy or any other payment provider as decided by Alamy.

"Primary Uses"
means a use of Images as permitted by Licences granted by Alamy to its Customers. For example, a magazine using an Image in an editorial feature.

"Promotional/Marketing Material"
means promotional and marketing material that shall include, but not be limited to PR pieces (for example: articles in magazines or newspapers; magazine competition/subscription offers; magazine cover mounts; Front, inside and back cover Images), events (for example: inclusion of work in panels or other materials for Alamy events and third party events with which Alamy is involved; trade stands), direct mail (for example: inclusion of Images in printed mailing or promotional piece, postcards), advertisements (for example: guides to stock; magazine advertisements; magazine inserts; banner advertisements; ambient media, e.g. projection onto a wall, Image on a promotional coffee cup), email newsletters and text/Image based e- promos (for example: Alamy marketing emails, Alamy e-newsletters; viral newsletters and competitions ), search engine listing and promotion and Alamy ratified social media sites and apps, use in information graphics, supply of Images to third parties for use in Image galleries (Images unaccompanied by copy) and editorial pieces (Images accompanied by copy), websites and blogs in return for publicity, specific ad-hoc marketing campaigns, supply of Images to third parties for use in conferences/presentations/keynote speeches in exchange for publicity, and other uses by third parties in return for publicity.

"Property Release"
means any written release from the owner and/or occupier of any property whose permission is necessary or desirable for Images incorporating in whole or in part that property to be published in any jurisdiction in the world.

"Pseudonym"
means the name under which you sell your Images. Your default Pseudonym is the name you gave during Registration.

"Registration"
means the on-line display on the System at the time you complete the registration process and which will have included:

• your name and address.
• your sign in details for your account with Alamy.

Registration details may be modified online and new details are applicable from the time you, or anyone authorised on behalf of you, changes the details in My Alamy.

"Releases"
means a Model Release, Property Release or any other release of a third party right including without limitation any copyright, trade mark or other intellectual property right, which it is necessary or desirable to obtain in respect of any Image.

"Secondary Uses"
means a use of Images that is not a Primary Use, including without limitation the photocopying, scanning, printing and digital re-use and communication of Images that are part of composite works, like books and magazines, and also licences governing document delivery services, the uses made under educational recording licences and uses made under cable retransmission and also similar international uses of Images remunerated through levy Systems etc. For example, a student photocopying a magazine article with Images in it where the License for the Primary Use of the Images was granted by Alamy.

"Storage Fees"
means the Alamy fee per Image per month, or part thereof, levied in advance every month. This fee came into effect on 1st March 2003. These fees apply to the discontinued Alamy Green and Red commission schedules only.

"System"
means the online System(s) operated by Alamy, including the website at www.alamy.com and any other internet based System for the licensing of Images which Alamy may operate under the Alamy brand.